How to Set Up Professional Business Email with Your Domain in Nepal

Why Use a Business Email Address?

Sending email from a Gmail or Yahoo address looks unprofessional. If you email a client from [email protected] versus [email protected], the second one builds far more trust. In Nepal, where business relationships depend heavily on credibility, a professional email address is a basic requirement.

The good news: if you already have web hosting with HostingSewa, business email is included at no extra cost.

Method 1: Set Up Email via cPanel (Included with Hosting)

This is the simplest option if you have a hosting plan.

1. Log into your cPanel at yourdomain.com/cpanel or through the HostingSewa client area
2. Click Email Accounts under the Email section
3. Click Create
4. Enter the username (e.g. info, sales, support)
5. Set a strong password — at least 12 characters with numbers and symbols
6. Set a mailbox quota — 1 GB is enough for most users
7. Click Create

Your email address is now active. You can access it via webmail at yourdomain.com/webmail.

Method 2: Connect to Gmail (Recommended for Daily Use)

Most people find webmail slow and basic. A better workflow is to connect your business email to Gmail so you send and receive from your familiar Gmail interface while the address shows your domain.

1. In Gmail, go to Settings → See all settings → Accounts and Import
2. Under "Check mail from other accounts", click Add a mail account
3. Enter your business email address
4. Choose "Import emails from my other account (POP3)"
5. Enter your incoming mail server (usually mail.yourdomain.com), port 995, SSL enabled
6. Enter your username (full email address) and password
7. To also send from Gmail with your business address, go to "Send mail as" and add your business email using SMTP settings: server mail.yourdomain.com, port 465, SSL

After setup, when you compose an email in Gmail, you can choose which address to send from using the From dropdown.

Method 3: Connect to Outlook

For Windows users or businesses using Microsoft 365:

1. Open Outlook and go to File → Add Account
2. Enter your business email address
3. Choose IMAP (recommended over POP3 — keeps email synced across devices)
4. Incoming server: mail.yourdomain.com, port 993, SSL
5. Outgoing server: mail.yourdomain.com, port 465, SSL
6. Username: your full email address
7. Password: your cPanel email password

Method 4: Connect to Your Phone

On Android or iPhone, open the Mail or Gmail app, choose "Add Account", then "Other", and enter the same IMAP settings above. Your email will sync across your phone and computer automatically.

Setting Up Multiple Addresses

Most hosting plans support unlimited email accounts. Common addresses for a Nepal business:

• info@ — general enquiries
• support@ — customer support
• sales@ — sales team
• billing@ — payment and invoices
• noreply@ — automated system emails

Important: Set Up SPF and DKIM Records

Without SPF and DKIM records in your DNS, your emails may land in spam. These records prove to receiving mail servers that your email is legitimate.

In cPanel, go to Email Deliverability and click Repair next to your domain. cPanel will automatically add the correct SPF and DKIM records. This takes 5 minutes and significantly improves email deliverability.